Conference Centre, TAFE Training Rooms Renovation

Optimal Venue Solutions provide renovation and turnkey seating installations for conference centre and TAFE training rooms . Whether they are newly constructed complex or require renovation, an upgrade and or increased capacity we will manage this for from start to finish.

We provide fixed seating solutions for flat, tiered and sloping floors and retractable, telescopic seating, bleacher systems with any configuration including multiple aisle and continental arrangements in Australia and globally, on time and on budget.

Pre-Installation Auditing to Identify and Eliminate Any Possible Critical Issues 

It is essential for Optimal Venue Solutions to carry out a thorough site survey and assessment, and to be given the latest plans and detailed considerations to identify which aspects, will affect the smooth installation for your training or conference facility.

Every characteristic of the site is considered to verify the challenges associated with the project itself as well as the conference and training access, for position and size, to optimise the time taken for delivery and installation. This is very important for preparation and bump-in of the seating for both union and non union sites.  

It is also important to understand the conference site and training room’s timeline and if commencing a larger construction at what phase is the build at.  

For instance:

• If the site is a larger scale and nearly completed, the access points can be limited and availability to utilise work lifts or cranes becomes limited or not an option.  
• If an older site, does the flooring need to be rectified in order to properly secure the seating
• Other trades maybe working in the same area and therefore can limit, availability to the actual room or centre.  
• Container storage also needs to be considered if the job is a larger one, as space can be at a premium.  
• Where does the truck have access for delivery?
• Whose responsibility is it for sustainable rubbish removal?
• What can be recycled and what can’t  

Additionally OHS needs to be considered for the project site. This is to eliminate relevant issues and risks from start to finish, particularly in conjunction to the access, to reduce the immediate risk to all workers as well as the onsite trades people and even conference or training participates should it be an operational site.

All the above considerations affect the time taken to potentially install seating or to completely fit out a centres room or training room. If not carefully considered the additional time not accounted for, will affect the cost economy for everyone’s bottom line. 

You can read further information details of the pre-installation, click here.

Effective Project Management and Coordinating to Ensure Seamless Progress

We’re detail oriented and manage your project every step of the way.  The key to project management is communication and developing a close liaison with all those involved to effect a smooth and effective installation. Mark our Managing Director in particular, is very proficient at reading plans and can competently work side by side with an architect, a builder or independently if needs be.

Optimal Venue Solutions give you opportunities to discuss, review and approve progress at every stage of the project, co-ordinate with you and other trades to ensure a trouble-free installation. We work with you and colleagues to ensure any changes are accommodated and concerns dealt with to your satisfaction and then we facilitate a smooth handover at project completion.

When tackling larger projects like a new conference centre there is a likelihood that the builder’s project manager will work closely with Optimal Venue Solutions to create access availability, discuss issues and identify which on site machinery etc. is available to assist.Our team manage the seating distribution layout/arrangement and dimensions for the best fit and for electrical access if needed. We will also coordinate with you in order to manage Quality Control Inspections and address any concerns if needs be with itemised deflect lists. In addition, our specialist team are able to provide logistic and rubbish removal during and after the installation. 

Post Seating Installation

We will also coordinate with you in order to manage Quality Control Inspections and address any concerns if needs be and produce a final Punch-List. In addition, our specialist team are able to provide responsible, recyclable, rubbish removal during and after the installation.

Retractable and Fixed Seating (Telescopic, Bleacher & Raked) Installation Solutions

Optimal Venue Solutions installers take pride in quality workmanship. We are skilled in every aspect and experienced in installations for retractable seating and fixed seating (telescopic, bleacher & raked) units for auditorium and lecture halls. You can either supply chairs for us to install or we can offer to source seats from reliable chair manufacturers with chairs such as Clarity and Evoke at competitive prices. These innovative seats are designed to be, fit for purpose.

Retractable Seating vs Fixed Seating installation

It really depends on how flexible you need your space to be. Some venues are opting for a combination of both retractable and fixed seating to increase or decrease the central floor space depending on whether it remains just as a sporting venue or also can double as a concert space and or auditorium.

This flexible option may assist to appeal to the wider community and increase revenue streams with the ability to expand your hiring options. Retractable can be folded away to utilise the floor for other purposes. Fixed position systems suit venues where storage and performance areas are always in the same position and there are greater budgetary restraints.

So, does your conference centre or TAFE training rooms need an upgrade or refurbishment or seats installed?
Or would you just like to tell us about your project?

Let’s chat!

I’m Mark Jeffery, Managing Director. You can email or ring me +61 417 360 724 in regards to your conference centre or TAFE training rooms project, whether a seating, auditing, space converting, project management, refurbishing and installation or about sourcing the suitable chairs.